Proposed Design Team Timeline
January 1, 2019
New Michigan Conference corporation entity and fiscal year begins
Area Health Care Plan begins implementation
July 1, 2018
Multiple implementations
- Treasurers Staff fully transitioned to area center and operational in anticipation of 1 -1 19 changeover to MI Area financial books
- New Full Cabinet begins [already implemented]
- New district alignments begin, along with any district apportionment changes. (6 month allocations for 2018?)
- Changes of district superintendents for realigned districts
- One Director of Connectional Ministries phases in as is feasible
- One “Clergy Excellence” program staff phases in as is feasible
- New program/exempt staff team begins (or 7/01/2019) as is feasible
- Administrative Assistant/non-exempt positions phase in as is applicable
June, 2018
- Move into the newly completed Area Ministry Center
- Approve newly incorporated Michigan Area
- Joint Annual Conference session for final votes:
- Final structure, rules of order, business plan, organizational plan, 2019 budget, nominating report, etc.
April 15, 2018
- Final legislation posted to website.
Fall ‘17-Spring ’18
- Design Team continues to work on and monitor the multiple details
January, 2018
- Area Health Care Plan is determined
Fall ’17 & Winter ‘18
- Determination of various director level positions who will begin 7/1/18; Interviews for exempt staff positions
Fall 2017
- Listening/presentation sessions on final proposals
Fall of 2017
- Conference Leadership Team in collaboration with Design Team and Conference Finance and Administration draft 2019 Area Budget
Fall 2017
- New staffing details and job descriptions made public (or later)
Summer 2017
- Continued discussion of staffing models with existing staff & implications; staff feedback, individual conversations
June, 2017
- 2017 Annual Conference at Grand Traverse Resort take action on as many Design Team components as possible, including Area Healthcare (as allowed by law) & funding of the construction of the expansion/plan for Area Ministry Center
April 15, 2017
- Plan of Organization, Rules of Order, Personnel related policy material & any Joint Distributing Committee (JDC) related items, Protection Policy, etc. posted to the website
April 6, 2017
- Design Team meets
March 15, 2017
- Finalized Plan of organization & staffing model reviewed with conference staff
March 2, 2017
- Design Team meets
Jan. – March, 2017
- Revisions and final editing of plan of organization by Design Team
February 1, 2017
- Deadline for email feedback on Listening Session material presented
January 17, 2017
- Listening Session: Area Ministry Center, Lansing (webcast)
January 1, 2017
- New Area terms begin for Treasurer, Conference Secretary, Benefits Officer & their teams
Fall of 2016
- Conference Leadership Team continues collaboration and begins to shape the 2018 & 2019 Budgets in consultation with Conference Finance and Administration
November, 2016
- Four Listening Sessions: 11/12/16 Marquette; 11/19/16 Southfield Hope; 11/17/16 Cornerstone UMC (Live Stream) 1/17/17 Area Ministry Center, Lansing & Adobe Connect
November 11, 2016
- Drafts of material are posted to the website.
November 9, 2016
- Design Team meeting to finalize Listening Tour presentation and format
October 17, 2016
- West MI and Detroit Conference Leadership Team meet in combined session
October 4, 2016
- Design Team meets to further refine Listening Tour Concepts: structure, director level staff outline, CFA apportionment formula,
Fall of 2016
- On-going discussion of staffing concepts with existing staff
September, 2016
- Conference Finance and Administration Task Force meets to determine apportionment formula and refine staffing
- Area Personnel Committee meets to review feedback from Design Team & staff.
September 13, 2016
- Detroit Staff & District Administrative Assistants meet with Personnel Committee to Review draft of incentives/transitions steps outline
September 12, 2016
- West MI Staff & District Administrative Assistants meet with Personnel Committee incentives/transitions steps outline
September 12, 2016
- Conference Finance and Administration Task Force meets to refine apportionment formula & staffing model
September 1, 2016
- Goal Date for Area Personnel Committee to complete incentives/transitions steps outline
Bishop Bard begins & Design Team meets
Summer 2016
- Plan of organization concepts are developed by Design Team Structure Task Force; Conference Finance and Administration Task Force, Area Personnel Committee & Clergy Excellence Teams meet.
August 16, 2016
- Design Team Executive Team met and reviewed executive staffing concepts and area office construction steps
August 15, 2016
- Design Team Chairpersons meet with Area Center Trustees to review “next steps toward construction”
August 11, 2016
- Draft Human Resource Policy Material is provided to Conference Chancellors
August 9, 2016
- Clergy Excellence Task Force met to outline this new position.
August 1, 2016
- Concepts of staff spaces needed at the Area Center were provided to Area Trustees
July 15, 2016
- Draft of Human Resource Policy Material is circulated among the Area Personnel Committee
June, 2016
- Annual Conference approved enabling motions and elected, Treasurer, Secretary, & Statistician